Why Creating a Home Inventory Is Worth It

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Take a moment to consider the rooms in your home. Could you list every piece of clothing in your closet, including designer labels? What about the vintage of each wine in your cellar or the number of sterling silver flatware pieces in your drawers?

If you answered “no” — and chances are, you did — you’ve just uncovered the primary reason why we encourage every client to create and maintain a detailed home inventory. In the event of a total loss due to a fire, hurricane, or other disaster, this document is crucial for proving ownership. It not only streamlines the claims process but also accelerates your ability to replace the claimed items, all while providing invaluable peace of mind during an otherwise stressful time.

If the idea of listing every item sounds overwhelming, you're not alone — and that’s precisely why we’re here to help! In this guide, we’ll walk you through the importance of a home inventory, what to include, how to create one, and how to store it securely.

Why a home inventory matters

While you can create a list after a loss, doing so is often overwhelming and emotionally draining. Trying to recall the contents of every room while coping with shock or grief makes an already difficult situation worse. Our clients who have proactively created home inventories have consistently found the claims process to be faster, smoother, and less taxing.

If you don’t have one at the time of a total loss, a carrier will likely hire a third-party to sit with you and systematically recreate the contents room by room. Together, you will record brands, sizes, and quantities. However, this process will likely be delayed significantly, and potentially longer if you struggle to recall specific details.

How to create a home inventory

The goal of a home inventory is to document, in detail, everything you own. You can do this through written descriptions, photographs, videos — or ideally, a combination of these.

Items to include:

  • Collectibles, such as art, wine, and jewelry
  • Electronics
  • Furniture, rugs, decorative pillows, etc.
  • Clothing, shoes, handbags, and accessories
  • Books
  • Kitchen items and appliances
  • Miscellaneous objects in drawers and cabinets
  • Outdoor items, including furniture, tools, equipment, and décor

Key details to include:

  • Physical description — measurements, size, color, material, customization
  • Age
  • Make and model
  • Location and date of purchase
  • Cost at acquisition and appraised value

Best tools to build a home inventory

  • Hire a professional. The National Association of Home Inventory Professionals is a good place to start to find someone to help you.
  • Shoot a video walkthrough. Pan slowly across each room, capturing furniture, finishes, and artwork. Include all spaces, such as garages, closets, basements, and hallways, as well as open cabinets and drawers.
  • Take four photos of every room. To build a comprehensive picture of the space, stand in every corner and point the camera towards the room. Don’t forget to include close-ups of valuable items.
  • Write up a list. Sit in each room with pen and paper or a laptop (note: online templates are also available for this task) and record the contents of each room.
  • Use relevant technology. Apps such as Magic Home Inventory, Memento Database, My Stuff Organizer, Nest Egg, Smart Inventory System, Sortly, and NAIC have been explicitly designed for this purpose.

Whichever route you choose, take extra care with your most precious objects. For example, lay out each piece of jewelry separately on a table to photograph it.

Where to store your home inventory

Once created, your home inventory must be easily accessible, even if your home and devices are lost. Store a digital version in the cloud so you can access it without a phone or computer. If it’s a hard copy, keep it in a fireproof safe or store it off-premises.

Similarly, keeping your inventory up-to-date is equally important as creating it in the first place. Over time, a houseful of possessions is likely to grow significantly. Add significant purchases to the list right away and take a more general stock of things annually.

We sincerely hope you will never need to use a home inventory, but unfortunately, hope alone is not a strategy. Most people who have experienced a total home loss didn’t expect it to happen to them. In our position, we’ve seen all too often the value of being prepared. A current home inventory is a vital piece of that preparation, easing and expediting the road to recovery.

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