Smooth Transition for Your Valuable Collection: A Guide for Collectors and Heirs
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If you are passionate enough to build a collection, you're undoubtedly just as committed to ensuring it remains secure long after you're gone. Protecting your legacy requires foresight, careful consideration, and proactive planning. Similarly, those who will inherit the possessions should also think ahead.
The future of collections is something our team of dedicated experts addresses daily. Here’s their expert advice, whether you’re planning for the future or inheriting these treasures.
How to ensure a smooth transition of your collection
Before planning for the future, ensure that your collection is well-protected in the present:
That means confirming that every piece is appraised, whether separately scheduled or protected by a blanket coverage. Given the increasing frequency of natural disasters, it’s wise to consult a risk management expert who can help you address unforeseen threats to your collection, even if you live in an area that has not historically faced such risks.
Determine whether potential beneficiaries want what you have:
This conversation must be frank and open, as the information is crucial to mapping out the future. If your beneficiaries do not want the collection, setting up a trust or LLC to manage a museum donation or auction-house sale is one possible next step. In either case, ensure proper interim storage and arrange for expert transport to ensure your collection is safe and secure until it reaches its next destination.
Make sure all relevant documentation is in order:
Gather all invoices, appraisals, provenance-proving documents, and an up-to-date schedule of items. Store all materials securely and let your beneficiaries know where they are kept.
Consider a life insurance policy to maximize your beneficiaries' financial flexibility:
In doing so, the policy can provide the liquidity needed to help heirs pay estate taxes, cover ongoing collection maintenance costs, and even facilitate a museum donation while compensating your heirs for their loss. Insurance can also help balance inheritances if not all beneficiaries wish to inherit the collection, ensuring that your wishes are honored and financial stability is maintained.
Key considerations for those inheriting a collection
Make sure there is no break in coverage:
When a collector dies, it is important to look at the ownership of the art. Oftentimes, if the collection was in an individual name, the insurance may have to be amended to reflect their estate while it is settled. The executor should coordinate with the proper broker to reflect the estates or other appropriate ownership. After the collection is officially settled, the insurance should be updated to reflect the new ownership
Secure proper transport:
If the original collector hasn’t accounted for transport, be sure to hire experts with experience handling the specific kind of collection. If it’s art, secure a condition report before it’s packed and upon arrival to divulge any damage that might have happened in transit.
Evaluate the specific risks your living environment presents to the collection:
Implement the appropriate loss prevention techniques for your region. For example, in earthquake-prone areas like California, it’s important to use specialized protective measures, such as earthquake hooks for artwork, and develop evacuation plans to address other potential catastrophes, including wildfires or hurricanes. Additionally, educate your household staff on best practices for cleaning and handling valuable items to minimize the risk of damage.
Consider where and how the collection will be displayed:
Ask your broker to visit your home to provide guidance. They’ll tell you, for example, to avoid hanging art in front of panoramic windows, where it could be damaged by the sun, under a sprinkler, in front of a water pipe, or above a fireplace. If you entertain frequently, they will also steer you away from high-traffic areas.
Explore options if you don’t want to keep it:
There are many possibilities to consider, such as consigning pieces to an auction house, gallery, or private sale or donating them to a museum. However, ensure that you have secure storage during this transitional phase, and consult your broker to review contracts to clarify insurance responsibilities at each step of the process. Also, if you intend to consign pieces of uncertain provenance, be aware that sending them abroad could risk government seizure.
Whether you are planning to pass down a collection or are inheriting one, as with any aspect of estate planning, proper forethought minimizes issues later on. If you have questions about managing the passing on or inheriting of a collection, please call us.